UNITED HOSPITALS BOAT CLUB

AGM 7.10.19

Minutes

Present:

 President

4 incoming captains (ICSM): T

3 outgoing captains (BL): 

Representatives of the 6 member clubs

(BL, ICSM, SGH, RUMS, RVC, KCL/GKT)

ULBH safety adviser

ULBH Trust

  1. Apologies for absence – nil
  2. Minutes of the last Meeting (Committee, May 2019) - accepted
  3. Matters arising – nil not otherwise on agenda
  4. Update of contact details for each club – collated by incoming captains during meeting
  5. ULBH, strategy (): Discussion about future of college rowing within UL (and IC), summary of ULBH improvements likely to occur over the next 12 months, limitation of funding and issues related to outside racking, and future of Allom cup.
  6. Safety at ULBH: ULBH safety advisor 2019-2020 ()
    1. assessment of competency of coxes and steerspersons – required during next few weeks for all irrespective of successful completion last year, required prior to entry in events based at UL
    2. Other safety related issues, including adequacy of lifejackets and need to check regularly
  7. Financial report from last year and profit management (summary provided at meeting) – limited profitability especially from the Bumps which are only just viable. Regattas just profit making, more margin with head but overall break even and entry fees therefore appropriate. Noted that there is usually delay in getting the mandate changed for the incoming captains, the President proposed that he also become a signatory to avoid difficulty in future.
    1. Motion: Agreed nem con.
    2. Motion: Agreed nem con.
  8. Election of UH captains for 2020-2021 – to take effect from the Autumn term of the 2020-2021 academic year (by rotation)
    1. Motion - RVC proposed, accepted. The names of the new officers will be provided in due course by RVC. Agreed nem con.
  9. Confirmation of event dates
    1. UH Novice/Allom cup (30.11.19 +/- 14.12.19)
      1. Logistics – discussion confirming that novice regatta will occur on 30.11.19 for beginners (‘novice’) and intermediates (more experienced)
      2. Confirm closing date for entries – prior to 25.11.19 meeting
      3. Liaison with ULBC – regarding Allom cup. Although broad support for Allom Cup to continue on separate date, in practice the level of entries may be disappointing and not be sufficient to cover costs. Suggested further discussion before end of October to determine viability, otherwise some more senior events on 30.11.19 but probably at the end to not interfere with focus on novices.
    2. UH Winter 19.1.20 (confirmed)
    3. UH Head 1.3.20 (confirmed since last meeting)
    4. Bumps – options discussed, after some debate agreed that the Bumps will occur on Sunday 24.5.20 and Monday 25.5.20; at present the races will be quite early but the exact times will be determined in due course.
  10. Social events
    1. Annual Dinner 1.3.20
    2. Novice pub crawl 30.11.19
  1. AOB
    1. Launch/driver availability for HOR4s & VHOR4s (23/24.11.19) – further reminder from the President by e-mail shortly
    2. HWR 2020 – discussion about potential, noted points minima, logistics which need to be dealt with. Further discussion at next meeting.

Date of next meeting – Monday 25.11.19 19:00 CXH


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Minutes UHBC AGM 1.10.18 

Present: RUMS, BL, SGH, GKT, ICSM, RVC, incoming UH captains, outgoing UH captains, President (Chair)
ULBH safety advisor (SP)

Apologies – Nil

Financial report 2017-18

UHBC made a modest profit from the various events in 2017-18, with break-even positions in the two regattas, profit in the bumps riverside being negated by a loss in the party, and a profit in the head and dinner (although the ratio of profit/turnover in the dinner in particular was low).

It was agreed that the operating surplus for 2017-18 should be split in the usual fashion between KCL and UHBC, taking into account the funding for HWR this year.

Vote of thanks to the outgoing captains.

Election of officers for academic year 2019-20 - ICSM nem con.

It was noted that RVC are next in the rotation for 2020-2021.

Safety - noted need for club safety audits to be completed before the end of November and these are a prerequesite for entry to the UH Novice Regatta.
Noted need for clubs to ensure that their coxes/steers are familiar with CPRT.
Noted need to ensure adequate lighting if rowing in poor visibility conditions.
Noted appointment of ULBH safety advisor and introduction to his role.
Agreed that we should consider introducing a system of testing coxes using a similar online test to that used by ULBC; agreed that this should be impelmented prior to the Novice Regatta and completion should be a prerequisite for any cox entering UH/UL events.

Events
Novice Regatta - confirmed, aim to run mostly (if not all) on ebb. We will offer usual UH/non UH categories as entries allow for 'novice' and 'intermediate' crews (intermediate 8o and 4+ if demand). We will keep the name 'novice' despite BR classification changes. To seek invitational entries.
Entries close by the next meeting (Monday 26th November).
Coxes MUST be experienced.

Allom Cup date noted (Saturday 8th December)

Winter Regatta - discussion about date and possibility of running this in the Spring. Following some debate it wa snot possible to find a suitable date in April or May and therefore the event will continue in the January slot as usual.

Head race - to seek invitational entries. Annual dinner that evening.

Bumps - agreed nem con dates Sunday 26th & Monday 27th May 2019 - times on website but relatively early due to tides.

HWR/HRR
To assess feasibility of viable crew for either, modest funding available as per last two years. Update at next meeting.

Next meeting Monday 26th November 2018, The London, 19:30 (exact venue TBC).

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Minutes UHBC AGM 02/10/2017

Present: RUMS, BL, SGH, GKT, ICSM, RVC, incoming UH captains, outgoing UH captains, President (Chair)

Apologies – Nil

Financial report 2016-17

UH is a non-profit making organisation with roughly a break-even position in the regattas. UH head was most profitable race assisted by the number of outside entries and Bumps the least (taking into account the outgoings for both the rowing and the party).

It is important to recognise that the balance held in the UH account is required for contingencies such as an event cancelled on the day which might lead to a substantial loss and so money must be held in the account to cover this.

There was an HRR scholarship offered this year.

The year-end position was confirmed and the percentage of the year profit reinvested in the club was agreed nem con.

Vote of thanks to the outgoing captains.

Election of officers for academic year 2018/19 – BL nem con.

Noted that ICSM are next in the rotation for 2019/20.

Constitution update

Proposed changes agreed nem con

Safety - noted that club safety audits need to be completed by 27th November. Race entries will not be accepted for the Novice regatta unless the audit is completed.

Discussion about navigation on the Tideway and clubs reminded to ensure all coxes are familiar with the Tideway code (link on website).

Events

Novice Regatta: 3/12/2017

Includes two tide changes. Coxes must be experienced due to both the nature of the event (mainly beginner rowers) and the difficulties presented by the flood tide especially at the finish.

Entries by Wednesday 22/11/2017 £40 per crew

Pub Crawl: Post Novice regatta Pub Crawl - details will be confirmed nearer the time and shared to all Social Secretaries.

Bumps 2018

The dates for the Bumps will be the weekend of the 27th/28Th May 2018 – agreed by all clubs. Due to tides the racing is late – see website for full details. We aim to start the party as soon as racing ends.

Henley 2018

The performance of last year’s crews were noted. We wish to award a similar scholarship to a crew(s) this coming year with the aim to enter HWR or HRR. However it will only be awarded under the advisement of the Captains and the President based on the competitive potential of the crew/squad. A more comprehensive discussion can take place at the next meeting.

Next Meeting: Monday 27/11/17 19:30 Guy’s Campus

The Agenda will be sent out closer to the time. The Novice regatta draw will be held as well as final details announced. If possible Fresher Captain(s) to attend.

 
 
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