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United Hospitals BC

Coronavirus risk assessment v1 5.10.20


 
Risk Area of Risk Issues Mitigation led by Target risk rating by Raceday (28.11.20) Planned Action to Control Risk
1 Competition needs to adhere to current British Rowing guidance regarding Covid 19 Ensure adherence to BR guidelines and UK national and local requirements regarding Covid 19 UHBC committee Low risk Competition Covid officer appointed
Covid officer supported by UHBC committee to review practice and procedures to ensure compliance with BR guidelines and UK national and local requirements. The guiding principle should be that of self-sufficiency.
Ensure reference in competitors and officials instructions to Covid 19 UHBC committee Very low risk Instructions for all groups should include reference to need for cleanliness, hand washing, use of hand sanitisers
Instructions to all groups to avoid sharing items (e.g. drink containers, tools, cox boxes, other equipment). Boat sharing only permitted following cleaning per BR guidelines
Instructions to all groups to maintain 2m separation from others where at all possible and 1m with additional precautions. On water follow British Rowing guidance
Instructions to all groups to use face coverings whilst indoors
Review arrangements in ULBH (upstairs), race control and other areas directly under competition contol - consider signs in race control to encourage maintenance of 2m separation from others where at all possible and 1m with additional precautions, and wearing of face coverings indoors. Ensure hand sanitisers made available.
Review arrangements in finish judging positions, increase separation between volunteers
Ensure accurate record of contact details for all partipants UHBC committee, Covid 19 officer Medium risk Competition must keep accurate record of contact details of all competitors, coaches, other supporting crew members (competing clubs to be asked to provide additional details, particularly about supporting members ). All participants (in whatever capacity) must be documented (either by competition track and tracing system or by individuals scanning QR code in ULBH/race control - for that area only).
Low risk Competition must keep an accurate record of contact details for all officials and volunteers. All participants (in whatever capacity) must be documented (either by competition track and tracing system or by individuals scanning QR code in ULBH/race control - for that area only).
Competition should keep a record of which boating area used by each competitor (i.e. ULBH, TSS or elsewhere)
Competition needs to ensure effective communication with all participants if short notice changes (e.g. cancellation) due to current Covid 19 situation
Personal data must be processed in line with GDPR. Data may need to be shared with NHS Test & Trace. Data should be held for 21 days after competition and then disposed of.
Competition needs to document names of people involved in rescue and first aid incidents
Very low risk Competiton should assume that each crew forms a covid secure 'bubble' during the time that the crew stays in the boat on the water, and that the risk of transmission between crews on the water is minimal. Crew boating from external boathouses should not enter ULBH for any reason (except emergency)
All participants to complete Covid screening questionnaire in advance Competitors, competing clubs, UHBC committee, officials, other volunteers, other visitors Medium risk Correct completion of Covid questionnaire one of the main mitigations against transmission on race day. All individuals (competitors, supporting club members, officials, volunteers) required to complete the screening questionnaire within 48 hours of race start time.
Competition to inform all participants that failure to complete questionnaire results in crew not being allowed to start or in disqualification of crew.
Encourage accurate completion of questionnaire - ensure access to explanatory text (e.g. on website)
Competition to review questionnaires in advance of race day to ensure compliance with completion and action to exclude participants with symptoms in advance of the race.
Impact of short notice absence of officals and volunteers if symptoms, positive Covid test or requirement for self isolation UHBC committee Medium risk competition needs to have sufficient officials and volunteers to accomodate short notice absence
2 Adherence to national guidelines to protect individuals from Covid https://www.gov.uk/coronavirus Ensure compliance with current advice: Wash hands - keep washing your hands regularly
Cover face - wear a face covering in enclosed spaces
Make space - stay at least 2 metres apart - or 1 metre with a face covering or other precautions
Competitors, UHBC committee, officials, other volunteers, other visitors Medium risk Competition to give instructions to all groups to use face coverings whilst indoors (in areas directly controlled e.g. ULBH upstairs, race control) and maintain 2m separation from others where at all possible and 1m with additional precautions. On water follow British Rowing guidance. Provide hand sanitisation in directly controlled zones if sinks not available.
Medium risk Competition to give instructions to all groups to maintain 2m separation from others where at all possible and 1m with additional precautions. On water follow British Rowing guidance.
Action if develop symptoms within 72 hours before competition Competitors, UHBC committee, officials, other volunteers, other visitors Very low risk competition to provide advice that all relevant individuals must not attend the competition, and follow standard advice for dealing with suspected Covid infection
Action if develop symptoms during competition Competitors, UHBC committee, officials, other volunteers, other visitors Medium risk competition to provide advice that individuals must self isolate as soon as possible and then leave the competition. Inform Covid Officer. Follow standard advice for dealing with suspected Covid infection. If subequent positive Covid result then notify UK track and trace and notify the competition (Covid Officer).
Action if develop symptoms within 72 hours following competition Competitors, UHBC committee, officials, other volunteers, other visitors Medium risk Individuals should follow standard advice for dealing with suspected Covid infection. If subsequent positive Covid test then notify UK track & trace and notify competition (Covid Officer)
Ensure that competition provides relevant personal details promptly to NHS Test & Trace if required UHBC committee, Covid Officer Medium risk Competition to maintain an accurate record of contact details for all participants
Low risk Competition required to set up and display the competitions' official NHS Test and Trace QR code in areas directly controlled by competition (e.g. ULBH upstairs, race control). Competition must ensure that anyone attending the competition is incuded in the competition's test and trace records or has used the event QR code. Note that the competition QR code will refer to the area directly controlled by the competition at race control; therefore those remaining in distant boating locations are best identified by the competition test and trace register.
Very low risk Competition to adopt zonal approach to assist in tracing (e.g. by boating areas - ULBH, TSS, elsewhere), avoid a competiton-wide blanket tracing policy; minimal risk of transmission between crew 'bubbles' on the water
Low risk Covid Officer to have adequate access to relevant data and supply this to NHS Test & Trace within 48 hours
3 competition administration Keep on-site administration to a minimum UHBC committee Low risk competition to ensure all competitor information distributed in advance
Keep race control 'Covid secure' UHBC committee Very low risk Limit access to race control - place it away from general access area
Ensure social distancing, face coverings, hand hygiene in this area
Ensure access to hand santisers if no access to sinks
4 Competitors Responsible for own risk assessment about attending Competitors Very low risk Competitors should not need to deal with trailers/boat assembly etc as using own boathouses. Competitors need to bring own sanitisers and wash hands frequently. Competitors should bring own water/container. Competitors need to arrive and depart in their own kit, no access to showers. Once at home, then shower imemdiately and wash kit.
Risk of unexpected physical deterioration during or immediately after race due to unrecognised Covid infection Competitors Medium risk Correct completion of Covid questionnaire one of the main mitigations against transmission on race day. Ensure completion of Covid questionnaire prior to racing, penalty for non-compliance. Provide additional text on website or social media to assist in accurate completion
Competitor instructions to encourage competitors to withdraw during race if unexpected deterioration, and leave competition as soon as possible. Competitors should inform the Covid Officer.
Risk of transmission of Covid within crew Competitors Medium risk Competitor instructions to encourage compliance with BR guidance before, during, after race (coxes and crew)
Impact of previous Covid infection on respiratory reserve (potential for reduced exercise tolerance) Competitors Low risk Follow BR guidance, ensure adequate training prior to entry. Competitor instructions to discorage participation unless feeling well.
5 Competing clubs Responsible for own risk assessment about attending. Competing clubs Low risk Ensure attendance in line with BR guidelines and UK national and local requirements.
6 Non-competing crews boating at ULBH presence of other crews at ULBH will hinder measures to reduce Covid infection transmission UHBC committee Low risk UHBC to liaise with ULBH to ask all clubs based at ULBH to not boat crews who are not particpating in the competition during racing.
7 Management of spectators and non-essential visitors to the competition Actively discourage any spectator or non-essential visitor from attending the competition in areas directly controlled by the competition (e.g. ULBH/race control), indirect (e.g. TSS and other local boathouses) and public zones (e.g. towpath/bridges) Competitors, UHBC committee, officials, other volunteers, other visitors Medium risk competition to ensure adequate publicity - direct, website, social media
8 First aid provision Ensure appropriate availability, use, and disposal of PPE UHBC committee Very low risk First aid providers to use FRSM rather than lower grade face covering. Providers to use standard PPE including gloves, FRSM, eye protection and disposable aprons (assuming patients are medium/high risk categories)
Ensure adequate decontamination of equipment/facilities between patients UHBC committee Low risk Use standard decontamination between patients. First aid provision to use handwashing where available, in the field use hand sanitiser
9 Safety Boats Avoid face to face briefing prior to competition UHBC committee Very low risk Race briefing via social media in advance of race
Ensure appropriate availability, use, and disposal of PPE Safety provider Very low risk competition to ensure safety assets follow British Rowing guidance. Safety providers to use FRSM rather than lower grade face covering when dealing with competitors. Use BVM or similar to avoid direct contact if resuscitation required.
Risk of acquisition of Covid during contact with competitors during rescue Safety provider Medium risk competition to ensure safety providers use appropriate PPE (gloves, FRSM); consider all patients as medium or high risk until proven otherwise (wear FRSM where possible). Ask patient to wear FRSM following rescue.
Safety providers, Covid Officer Low risk Keep accurate records of patients and rescue laucnches for potential track and trace
Ensure adequate decontamination of equipment/boat/facilities before use, between rescues, and at end of competition Safety provider Low risk Wash down boat between rescues, allow increased time between rescues
Reduce impact of short notice absence of crew if symptoms, positive Covid test or requirement for self isolation UHBC Committee Medium risk competition to ensure sufficient officials and volunteers to accomdoate short notice absence
Ensure face masks/coverings used in launches where <2m between helm and crew Safety providers Low risk competition to ensure safety providers follow British Rowing guidance
10 Officials and volunteers Avoid face to face briefing prior to competition UHBC committee Low risk Race briefing via social media in advance of race
Access to launches UHBC committee Very low risk Competition to arrange use of multiple boating sites, avoid usual practice of all launch access via CPH; avoid congretation of officials in any one area
Reduce use of launches where not possible to maintain 2m between driver and official UHBC committee Low risk Consider use of self-drive launches where official competent to drive and officiate
Avoid mixing of driver and officials between launches
Provide dedicated equipment (e.g. radio, megaphone) to each official for their use only
Ensure officials' equipment not shared UHBC committee Very low risk Ensure adequate cleaning/ decontamination (if needed) process following use
Ensure face masks/coverings used in launches where <2m between driver and official UHBC committee Very low risk competition to ensure all officials follow British Rowing guidance - officials' instructions and briefing
Reduce contact < 2m between officials and competitors in control commission UHBC committee Very low risk CC officials to adopt 'hands off' approach, ask competitors to demonstrate compliance with BR rule of racing as needed. Ensure a supply of hand sanitiser at CC locations.
Reduce contact < 2m between officials at the finish UHBC committee Low risk Review arrangements finish position
11 Host clubs competition relies on ULBH as primary host clubs (with Tss as a secondary and possibly others) Host clubs responsible for setting rules in each boating area to comply with BR and national guidelines. Limited access to toilets. No general access to showers. ULBH, TSS Medium risk Competition to liaise with ULBH to ensure compliance with BR and national guidelines.
Host Clubs responsible for individual track and tracing records for their areas (overlap with competition)
competition to advise competitors that there will be a penalty for not complying with host club local rules
Host clubs responsible for establishing boating arrangements at each boating area, land traffic management, boating timetable and adherence to national and BR guidelines.
competition actively discourages non-essential visitors to host club areas (which are not directly under the control of the competition)
Reduced capacity at ULBH due to impact of Covid pandemic. This is likely to limit the competition size to well under the usual entry. UHBC committee, ULBH Medium risk Competition to ask non-competing clubs/crews not to be present at ULBH duirng events.
competition to liaise with ULBH to ensure access to shower for any person following immersion (no general access to showers) UHBC committee, ULBH Medium risk Relevant host clubs to follow BR guidelines regarding access to showers in this group.
12 Equipment Ensure distribution of equipment (e.g. radios/megaphones) UHBC committee Very low risk Avoid all officials congregating at distribution point
Ensure equipment used by one individual only during competition (e.g. megaphones, radios, computers) UHBC committee Very low risk Allocate equipment by number to individual officials
Ensure appropriate cleaning/decontamination/quarantining of equipment after use UHBC committee Very low risk Use appropriate disinfection method for each item, consider use of quarantine for 72 hours
13 Financial Impact of Covid pandemic and risk mitigation on viability of competition (reduced entries and potentially increased costs pro rata). UHBC committee Medium risk Aim to run competition provided it can be done in a safe and fair manner. Separate risk assessment process.


 
 
 
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